What does adding an amenity do?
Adding an amenity to an event links the event to a physical space in your building.
This keeps your event schedule and amenity booking calendar in sync, so you don’t have to manage both separately.
What happens when you add an amenity?
When an amenity is linked to an event:
1. The amenity is automatically reserved
The amenity is blocked for the duration of the event
Residents cannot book the space during that time
You do not need to manually block the space
In the amenity calendar, this will appear as:
Blocked for Event
2. Existing bookings may be affected
If there are already amenity bookings during the same time:
You will be warned before creating the event
You will see how many bookings are in conflict
You will be required to confirm cancellations
If you proceed:
Conflicting bookings will be cancelled
A message must be sent to affected residents
Refund logic (if applicable) will follow standard booking rules
3. Event settings are pre-filled
Some event settings will automatically use values from the amenity:
Capacity → defaults to the amenity capacity
Access (doors) → defaults to the amenity’s access settings
You can still change these settings for the event if needed.
4. Visibility across the platform
The connection between the event and amenity is visible in both places:
In the amenity calendar, the time will show as blocked for the event
Staff can open the booking panel and select View Event to jump directly to the event
Why use this feature?
Linking an amenity to an event helps you:
Avoid double-booking spaces
Save time by not manually blocking amenities
Keep schedules consistent across the platform
Ensure access settings are aligned with the event
When should you add an amenity?
Use this when:
Your event takes place in a bookable space (e.g. party room, gym, theatre)
You want to prevent other bookings during the event
You want access control tied to that space
Do not use this when:
The event does not require a specific physical space
Important notes
Only one amenity can be linked to an event
Changing the event schedule may impact amenity availability
Conflicts with existing bookings must be resolved before saving